---
title: Inventory Table Overview
description: The main inventory table provides a centralized view of all items recorded in Lab Symplified.
---

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1. [Lab Symplified Knowledge Base](https://help.labsymplified.com/?hsLang=en)
2. [Inventory Management](https://help.labsymplified.com/inventory-management?hsLang=en)
3. [Inventory](https://help.labsymplified.com/inventory-management?hsLang=en#inventory)

# Inventory Table Overview

The main inventory table provides a centralized view of all items recorded in Lab Symplified. It helps you track, manage, and update inventory while keeping it accurate, compliant, and fully documented throughout each item’s lifecycle.

### 1. Accessing Inventory

- Navigate to the **Inventory** section from the homepage or the side navigation bar.
- All active items are displayed in a table format, showing key information such as: 
    - Item Name — Name of the inventory item.
    - Catalog Number — Manufacturer’s reference number for the item.
    - Lot Number(s) — Lot number of the item for traceability.
    - Received Date — Date item was checked in (editable if actual received date is different).
    - QC Date — Date QC was acknowledged in QMS (editable if actual QC date differs).
    - Expiration Date — Date the item expires.
    - Quantity — Total available amount (represents unopened quantity in detail tracking mode).
    - Open Qty (if applicable) — Quantity checked out for use until used, disposed of, or expired.
    - Unit — Measurement unit (e.g., each, box, mL).
    - In Use — Number of items currently in use.
    - Status (Related to Order) — Order status (Requested, Ordered, Delivered, Back-ordered)
    - Search by name, catalog number, or by scanning an item - You can search by item name, catalog number, or by scanning a barcode. To search by scanning, simply scan an item while on the Inventory page, with or without clicking into the search field.

Each item in the table has an **options menu** (three vertical dots on the right-hand side). Selecting this menu provides the following functions:

- **QMS**: Access the QMS functions: upload records and acknowledge QMS tasks such as lot correlation, QC documents or Certificates of Analysis.
- **Item History**: View a chronological record of all changes made to the item, including edits, check-ins, checkouts, and adjustments.
- **Edit**: Update item details such as lot number, expiration date, or unit information.
- **Checkout**: Record when an item is removed, used, or consumed from inventory.
- **Add Note**: Attach a note to the item for reminders, clarifications, or additional context.
- **Print Label**: Generate and print a label to affix to containers, boxes, or equipment.
- **Retire**: Mark an item as no longer active or in use. Retired items remain documented for audit purposes but are excluded from active counts.
- **View Activity**: Review a summary of all actions performed on the item (e.g., edits, checkouts, QC entries).
- **View/Edit Details**: Open the full item record to review comprehensive details or make updates.
- **Upload File**: Attach supporting files directly to the item, such as package inserts, validation documents, supplier documentation, or internal records.
- **Quarantine Lot**: Place a specific lot into quarantine to prevent its use. Quarantined lots are not available to check out until the quarantine is lifted.

 

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